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of a CMMS*
The 9 great benefits of a CMMS. A computerized
maintenance management system (CMMS) is the maintenance
department’s most important tool. It provides insight into the
behavior of the facility’s individual assets, i.e. the plant
and equipment. For a CMMS to be of use it must be used as an
information ‘bank’ that can be investigated. There are 9
really good reasons to use a CMMS. And each one of them alone
makes a CMMS worth having.
Keywords: asset management, preventive,
1. Diary and personal organizer tool.
The CMMS becomes
your diary. In it you record the future maintenance requirements of your
assets. You use the CMMS to organize your day, your week and even the
coming year. You can organize all your future jobs in detail – from the
1-hour preventive maintenance routine to the 4-week bi or tri-annual
shutdown. Just be sure to review the work when it comes around to insure
it is still well founded. In most businesses a year is a long time and
things can change and make the old plan invalid.
Into the CMMS you enter all your resource requirements such as cranes,
scaffolding, lighting towers, etc. You enter all your manpower
requirements so you can organize enough people with the right skills. You
enter all the parts and materials you will need for each job. You can also
record the interactions that need to be taken between departments and
across departments so that the jobs run ‘smooth as silk’ and no one
forgets something important.
2. Smart, time-saving buying tool
A CMMS loaded up
with the Bills of Materials (or the Application Parts Lists) of the
equipment in the plant and the material supplier catalogues is a huge
money and time saver. It’s a money saver because you can compare costs
across suppliers for the same part and get the right part at the best
price. It’s a time saver because you only need one or two key strokes
and all the purchase description typing is done for you in correctly
described ‘supplier speak’ with all the right part numbers. This makes
receiving the right parts on time so much simpler and more certain.
On top of that there are dozens of phone calls to suppliers saved
daily. These benefits translate to hours of effort saved each week for
years to come.
3. Cost monitoring tool
A CMMS will let you
see where your maintenance money is going. Most maintenance budgets are
also spent on plant improvements, safety improvements, environmental
improvements, small capital jobs and site security. This is great to know
when the budget is overspent. With this information all you need to do is
point out how much extra, unbudgeted work is forced onto maintenance by
the demands of the business.
The other important cost monitoring benefit of a CMMS is when jobs go
bad. It’s useful to pull out the cost of labor, parts, contractors, etc
for review and discussion. No one likes being reminder of a poor showing
but if something good can be pulled out of the mess then everyone learns
and moves forward to a better result next time.
Continued in CMMS Secrets
ebook, get your copy for US$12.50 ...